Features Practice 2017-06-22T16:30:16+00:00
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Automated Accounting
Accounting Demo

Generate instantaneous financial views

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OBeer Automated Accounting iCon

Features:

  • GAAP Compliant
  • Complete Chart of Accounts
  • Banking
  • General Ledger & Journal Entries
  • Automated Journal Entries
  • Cost Accounting
  • Budget Management
  • Bank Statement Processing
  • Payment Processing
  • Financial Statements & Reporting
  • Production Variance Costs

Orchestrated™SPIRITS has full distillery Accounting functionality that eliminates the need for bookkeeping software. Spend less time keeping track of costs and more time analyzing profits. Know what your spirits are actually costing you by style and SKU.

Orchestrated™SPIRITS automates journal entries as each process occurs to provide instantaneous financial views of your business. As production, purchasing, and sales occur, Orchestrated™SPIRITS automatically creates system generated journal entries behind the scenes to account for financial changes in your business. Run a balance sheet at anytime during the day to see how your money is sitting on your distillery floor. Run a profit and loss statement to see true bottom line profits at anytime and for any date range. See gross profits by each invoice and line item of the invoice to ensure true profitability.

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Inventory Management
Inventory Demo

View real time and future inventory stock levels

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Distillery inventory software icon

Features:

  • Inventory levels
  • Pick & Pack Manager
  • Bill of materials (BOM)
  • Substitute/Alternative Items
  • Inventory transfer
  • Physical inventory counting
  • Inventory posting

Orchestrated™SPIRITS’ Inventory Management functionality means no more convoluted, multiple tab spreadsheets. Spend less time counting inventory and more time analyzing inventory trends. View real-time and future inventory stock levels for each inventory item.

Orchestrated™SPIRITS  automates inventory postings as each process occurs to provide real-time inventory stock levels. As you receive, produce or sell, Orchestrated™SPIRITS automatically decrements or increments inventory behind the scenes to make inventory tracking nearly effortless.

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Production Management
Production Demo

Streamline production processes 

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Features:

  • Production to Holding Tank
  • Production Receipts
  • Batch Production Management
  • Variance Management
  • Issue of Components
  • Recipes & Bill of Materials (BOM)
  • Multi-process production
  • Multi-process production
  • Digital Cooking Worksheet
  • Stillhouse Worksheet
  • Packaging Worksheet
  • Barrel Management
Orchestrated™SPIRITS’ distillery-specific Production Management functionality eliminates the need to keep track manually. Spend less time recording production on a paper and more time planning production Manage recipes and production processes for each style of spirit.

Orchestrated™SPIRITS streamlines production process by managing the different processes of each type of spirits. Use the Orchestrated™SPIRITS Cooking Worksheet, Stillhouse worksheet and Packaging worksheet in the application to execute production orders that have been planned and scheduled ahead of time.

Cooking Worksheet

Orchestrated™SPIRITS is process oriented distillery management software, which means it creates transactions for every step in the production process. This is crucial for traceability and it’s also how the system automatically populates your TTB reports.

Multi-step

Capture Production Variances:

When you’re manufacturing in batches, there’s always going to be a variance. Whether you’re using too much raw materials or too little, you need the ability to analyze those trends to make sure nothing is wasted. Orchestrated™SPIRITS has a specific account for variances so you can track every penny.

Use the Bill of Materials in the production order to produce beer based off of your recipe ingredients for each of your brews. Raw materials inventory automatically depletes and finished beer inventory.

OrchestratedSPIRITS - BoM Relationship Map (w_detail) small

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Purchasing & Receiving
Demand Planning Demo

View requirements for raw materials based on demands

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OrchestratedSPIRITS distillery Purchasing software icon

Features:

  • Purchase quotes
  • Purchase orders & deliveries
  • Goods receipts & returns
  • A/P invoice & credit notes
  • Automatic order replenishment
  • Automated order recommendation
  • Lead time purchase management
  • Order cycle purchase management
  • Minimum stock management
  • Procurement confirmation wizard

Orchestrated™SPIRITS purchasing and receiving capabilities keep raw materials inventory up-to-date so you can anticipate purchasing needs. Spend less time worrying about what you are going to run out of and more time planning for what you need to purchase in the future to meet demand. Manage all purchases and contract agreements with various purchasing lead times, order intervals and order multiples.

Orchestrated™SPIRITS optimizes purchasing by providing purchasing management capabilities to ensure that you always have enough ingredients available. Create a purchase order and automatically show the production department that raw materials are on order with an expected delivery date. Receive purchase orders with goods receipt POs to bring raw materials into stock and make it available for production. Anticipate purchasing needs by knowing how much raw materials are required and when you need it to keep up with demands using the Material Requirements Planning (MRP) capabilities.

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Sales & Shipments 
Sales & Fulfillment Demo

Make better promises based on accurate inventory

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OrchestratedSPIRITS distillery sales order fulfillment software icon

Features:

  • Sales orders
  • A/R invoice & reserve invoice
  • Customer based pricing
  • Document generation wizard
  • Pick & pack management
  • Delivery notes (BOL)
  • A/R credit memo
  • Document drafts
  • Document printing
  • Account Mgmt (for self dist.)

Orchestrated™SPIRITS’ full sales management capabilities are designed to do away with dual entry. Spend less time matching up orders and more time selling spirits. Run multiple sales reports to see sales by dollars, volume and units; which can be categorized by customer, state, styles and more. View gross margin by order or SKU with every invoice in real time to know your true profitability.

Orchestrated™SPIRITS makes sales and shipment processes more efficient by creating both inventory and accounting transactions, automatically and in real-time. As orders are fulfilled, inventory quantities are automatically decremented and customer account balances are simultaneously incremented. Use the Available-To-Promise (ATP) feature to see when inventory will be available so you can make better promises.

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Planning & Scheduling
Planning & Scheduling Demo

Plan & optimize production with the drag & drop scheduler

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OBeer Planning & Scheduling icon

Features:

  • Drag & Drop

  • Visualize Production
  • Mobile Ready

Orchestrated™SPIRITS’ distillery production planning and scheduling functionality means you can say goodbye to whiteboards and multi-tab spreadsheets. Spend less time OrchestratedSPIRITS – Production Scheduler smallupdating spreadsheets and more time optimizing production schedules. Streamline production schedules by dragging and dropping production orders on a calendar or for a specific tank. Plan for future demands by considering lead times and scheduling each step in the production process to ensure that you never run out of spirits.

The Orchestrated™SPIRITS production scheduler allows users to visualize and schedule production on a built-in digital calendar. Automatically schedule or move production by date and time by simply dragging and dropping production orders on the calendar. Visualize production by a monthly, weekly or daily calendar view and by warehouse or storage tank.

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Quality Control
Demo Coming Soon

Capture QC metrics associated with each batch 

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Quality Control

Features:

  • Raw Material Attributes

  • Capture Brew Data
  • Cook sheets

OrchestratedSPIRITS’ QC functionality eliminates the need to keep track of batches separately. Spend less time maintaining data and more time maintaining the consistency of your spirits. Capture raw material attributes, distilling QC, cook logs and more as purchasing and production occurs. Trace problematic batches from finished spirits to raw materials at any time to see what went wrong and where. View what other batches may have been impacted from a problematic batch and why.

OrchestratedSPIRITS automatically associates Quality Control metrics with each batch  and each tank to make record keeping easy. Automatically assign system generated batch numbers to each production order. During the production process, capture relevant QC data associated with the batch being produced. This information automatically links itself with the appropriate production order, tank, batch, date and time to allow for a 360-degree association.

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Distillery Reporting & TTB
TTB Reporting Demo

Accumulate information as operational processes occur

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OBeer TTB Reporting icon

Features:

  • TTB Reporting
  • Export to Microsoft
  • Workflow-based Alerts
  • Search Assistance
  • Built-in Analysis Tool
  • Distillery Specific Reports
  • Drag & Relate Feature
  • Drill Down Feature

Orchestrated™SPIRITS has full Business Reporting and TTB Reporting. With integrated distillery specific reports and analysis tools, you have the flexibility to access relevant information necessary to make decisions and run your business.

TTB Reports are built directly into the software application. Generate monthly reports with the real-time information that is automatically accumulated as you manage your production processes.

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Interfaces

Interface Modules bridge the gap between OSpirits and other third-party applications like Payroll & POS systems

  • POS interface
  • Payroll interface
  • Expense interface
  • Fintech interface
  • Payables interface
Explore Interfaces
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Optional Modules

Enhance your OrchestratedSPIRITS experience with a growing lineup of optional modules

  • Advanced Modules

  • Mobile Modules

  • Web Modules

Explore Optional Modules