One of the biggest business challenges for most distilleries is getting the numbers from bookkeeping software to match the secret inventory spreadsheets, production whiteboards and the hand-written notes in sales & shipments.
Eventually someone will have to make the rounds to double check those secret spreadsheets in inventory, the smudged production whiteboards in the still house and the mysterious hand-written sales orders. Corralling this constantly fluctuating information is pretty much like herding cats.
Most distilleryesare only missing a few steps along the way while some have employees working overtime to try and connect those dots into something that resembles the complete picture.
It’s not a matter of designing better databases and spreadsheet models or buying the latest and greatest generic web applications. The cyclical struggle of information gathering is caused by an inability to “connect the dots” between all those various tools and systems.
OrchestratedSPIRITS centralizes your distillery information and automates processes from beginning to end, eliminating the cyclical corralling of departmental information.
Connecting the Dots in Inventory:
OrchestratedSPIRITS replaces the duct taped inventory databases and secret spreadsheets with a streamlined inventory process. The diagram below illustrates how Inventory is tracked from raw ingredients to finished spirits shipments with automatic inventory postings as production, packaging and shipments occur.
The OSpirits Inventory Life Cycle:
Connecting the Dots in Sales:
If your sales team isn’t entering orders on the fly and basing sales promises on real-time information, they’ll more than likely doubling their work load with manual, dual entry when they circle back to enter their orders into a database or spreadsheet at the end of the day.
What happens if that special release whiskey they promised to a customer is no longer in stock because the information used to make promises was either inaccurate or outdated?
OSpirits helps you make better promises with insights into available inventory before the inventory is even committed and automatically removes committed items from inventory to avoid over promising.
The diagram below illustrates how your team benefits from a sales process based on real-time information.
The OSpirits Sales Process:
Connecting the Dots in Purchasing & Production:
Nobody wants delays in production simply because raw materials weren’t ordered on time or there’s a shortage of a particular packaging component.
The diagram below illustrates how the OSpirits purchasing process assures your production team always has enough inventory on hand.
Once a purchase order has been processed through OSpirits, the on-order materials are placed on “Ordered” status so everyone in the distillery can relax knowing ingredients are on the way. Custom alerts can also inform your team when materials fall below a minimum stock level
When your materials finally arrive you can create a partial Goods Receipt PO for any shorted orders or partial fulfillment. Wrap it all up with an A/P invoice and you’re ready to rock.
The OSpirits Purchasing Process:
Now that you have a basic idea of what it means to “connect the dots” in your distillery, stay tuned to our next blog series as we take a deeper look into the various tools and systems and the challenges they cause.
From bookkeeping software to web apps and secret spreadsheets – we’ll uncover why and how they become increasingly unmanageable as a distillery grows.